There are many online tools that help me stay organized and make my like stress-free. It’s like having a highly-efficient personal assistant or trained staff. Here are the five apps that I prefer the most.
Google Drive:
Google Drive refers to the free data storage service. The app offers 15 gigabytes (storage space) for storing important files and photos. Google Drive makes use of cloud computing. In other words, my data is kept on Google servers for easy access.
- Backup for files – Google is a more efficient storage option compared to the USB stick or external hard
drive. These devices easily malfunction or get corrupted over the years which means I can totally lose precious files. - Send large files – Google Drive allows me to directly send files from my email account. I can also download the
app to my smartphone, make presentations, and show proof of purchase. - Integrated search engine –Google Drive has an efficient fixed search engine. I can search according to
type of file like Word, video, or image. - Visual character recognition element – This feature has the capacity to scan through saved documents and
find the word that I look for.
Google Calendar:
Google Calendar is an online and mobile calendar that comes for free. The simple tool enables me to monitor events and activities as well as share these with others. I find it ideal for managing my personal and work schedules. This calendar can be accessed through a Google account.
Its interface is basic with powerful features. I can quickly move to different sections of the Calendar by choosing a date. There are tabs found on the upper right corner to shift between day, week, month, the succeeding four days, and schedule views. The main area displays the current view.
The screen’s left side facilitates management of contacts and shared calendars. On the other hand, the top portion provides Google search of calendars to promptly find events based on keyword search. To add events, choose a day in the month view or hour in the day/week views. The dialog box points to the time or day that allows fast scheduling of events.
Unlike Internet calendars, Google Calendar sends reminders of events as emails or SMS to mobile phones. When I schedule events, I can send emails inviting potential participants and guests using Microsoft Outlook. The email contains the activity in ICS universal format. Thus, it becomes easier to import details to iCal calendar, MS Outlook, and other tools.
Slack:
In today’s modern information economy, categorizing internal discussions especially in an organization can be strenuous. This happens when these discussions are performed using lengthy email chains. Slack simplifies internal communications and increases efficiency. Slack is known as a collaboration hub for working. It refers to a place where participants make decisions and conduct conversations. The app connects team better.
The workspace becomes a shared hub where all the members communicate and work together. Small and medium-sized companies normally share a single workspace. Bigger corporations maintain an Enterprise Grid organization composed of several interconnected workspaces.
Trello:
This collaboration tool organizes my tasks and projects converting them into user-friendly and visually attractive boards. Trello is absolutely free. The tool provides me with a clear outlook over my undertakings both at work and at home. It gets things done and systematizes even the smallest detail. With Trello, I can perform the following:
- Produce boards to organize things I’m working on.
- Use the tool alone or invite others for collaboration.
- Personalize workflows for multiple projects.
- Attach my files or documents from Dropbox and Google Drive.
- Upload images and video files.
- Answer comments from Android Wear OS by Google designed for smartwatches and related wearables.
- Work offline so boards will simply sync automatically once reconnected to the Internet.
Buffer
Buffer refers to the simple but powerful application that makes possible straightforward scheduling of social media posts across different trendy social networks. It takes posting to a higher level. With Buffer, I save time and effort in handling social media posts. The app is essentially a stripped-down variety of well-like social media management tools like Hoot Suite and Tweet Deck.
Just compose new posts and add them to the post queue. This is where all the schedule posts remain while awaiting posting. Intervals are set up by default in the settings tab. This is optimized for peak engagement times during the day. However, it is possible to customize the posting time according to the user’s preference. The major features of Buffer are the powerful post composer, posting statistics, and custom post schedule.
There you go. I have just given a brief background of some widely-used and reliable tools for organizing.
Leave a Reply